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Nowadays, when remote working is becoming more and more popular, the ability to electronically sign documents seems to be an invaluable functionality, allowing you to smoothly and efficiently manage your records without a physical meeting. To make the process easier for you, we've compiled an overview of electronic signature tools. These apps and platforms are designed to allow you to quickly and securely sign documents online, which is extremely useful for many aspects of remote work. Whether you need to sign a contract, approve a report or accept the terms and conditions of a business relationship, among these tools you are sure to find an option tailored to your requirements and the way you work.
In 2014, a European piece of legislation - the eIDAS regulation - came into force, the main purpose of which was to raise the level of trust in transactions conducted electronically. Two years later, in 2016, the act was updated, which provided the possibility of electronic signing of documents. Today, in the era of digitization, most organizations use electronic signing of contracts on a daily basis. Let's see what solutions in this area are offered by Polish and foreign companies.
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An electronic signature is a digital form of user signature used to ensure the integrity and authentication of an electronic version of a document. Electronic signature (eSignature) applications allow documents to be signed remotely by users located in different locations. Before the document is signed, users have the opportunity to complete it. This type of signature has the force of law.
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PandaDoc is an advanced tool that allows you to quickly create, edit, monitor and electronically sign documents. Experience a more efficient method of preparing professional quotes, quotations and contracts. Improve your results with unlimited electronic signatures, access to reusable templates, editing directly in the application, integration with CRM systems and 24/7 support. Our clients prepare documents in less than 4 minutes, resulting in a 20% increase in closing efficiency. Join the ranks of 50,000 companies that are streamlining document management, optimizing acquisition processes and increasing their bottom line!
PandaDoc is designed for medium to large size organizations. We support the activities of sales, marketing, customer service and HR teams in managing bids, proposals and contracts more effectively.
Automation: This software enables automated approval and signature collection with a single click, and offers access to more than 750 ready-made templates.
Data security and storage: the tool provides secure document backup to services such as Dropbox, Google Docs, OneDrive, Box and Evernote, while offering a file size limit of up to 50MB per document.
Regulatory compliance: PandaDoc provides security that meets corporate standards, including HIPAA, GDPR, FERPA, SOC 2, ISO 27001, FedRAMP, DoD CSM and PCI DSS.
Integration: The app works seamlessly with platforms such as HubSpot, Salesforce, Pipedrive, Zoho CRM, Copper, monday.com, Slack, Zoom, Zapier and Dropbox.
Multilingual: Available in multiple languages, including German, Polish, Italian, Portuguese, Spanish, Dutch, English, French and Swedish.
Additional features: PandaDoc also offers features such as bulk upload, API access, multi-party document signing, reminders, brand personalization, custom fields, ability to attach attachments, biometric authentication, report generation, path auditing and monitoring of the signing process.
Technical support: Customer support available via phone, chat and contact form.
Compatibility: Runs on Windows, Mac and Linux systems.
Pricing: Subscription plan starts at $19 per month.
Trial version: a free basic version is available.
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The Szafir program allows the use of electronic signature functions, including:
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Autenti is a platform that facilitates the operations of many companies with innovative e-signature solutions, enabling time savings and significant cost reductions, up to 70%, associated with the traditional way of contracting. Autenti's goal is to eliminate the use of paper throughout the signing process, which not only contributes to environmental protection, but also saves on the time and cost of document delivery.
There are many benefits to using an Autenti qualified signature:
Creating an account with Autenti takes only a few minutes and requires no commitment. What's more, no additional software needs to be installed to use e-signatures, either for you or for the recipient. The entire process of signing documents comes down to three simple steps:
Autenti offers various subscription plans, including a free option that allows up to 5 contracts per month to be sent for free.
SIGNIUS is another tool from Poland, Poznań to be exact, enabling remote signing of documents, which can be used by both businesses and individuals. The launch of this solution was supported by the startup Authologic, which specializes in remote identity verification using, among other things, bank data.
With SIGNIUS, users are able to sign a wide range of documents, including letterheads, business contracts, Social Security documentation, official correspondence, legal documents, lease agreements, investment contracts, e-invoices and corrective invoices, medical records, non-disclosure agreements (NDAs), and tender bids.
Parchment is an innovative startup from Poland that is transforming the way contracts are managed in a digital environment, using a data-driven approach. With this platform it is possible to automatically generate, negotiate, digitally sign and archive contracts, as well as exchange data and easily integrate with different systems.
With this application, users have the ability to verify contractor data through access to external databases such as REGON, and can automatically send and receive information from CRM systems or human resource management support tools. This is made possible by a built-in electronic signature system, thanks to which the contracting process is completely digitized, eliminating the need to print and physically send documents.
In January 2021, Parchment raised PLN 3 million in a seed funding round. The funds raised will be used for product development, including expansion of functionalities using data analysis and machine learning, strengthening the team by recruiting new specialists, as well as marketing and sales activities.
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